Supplier purchasing

Purchasing is a paid location module and requires active Stock & Recipes. Both are separate from the Core, Flow, Pro or Custom tier. Owners and organization administrators need access to the correct location; check Plan and add-ons.

Prepare and order

1. Add a supplier with contact details and any payment terms.
2. Create a draft for the correct location and supplier.
3. Add stock items, quantities and expected unit costs; review units carefully.
4. Mark the draft as ordered when ready and send the order to the supplier through your usual channel.

Saving a draft or marking it ordered does not increase stock or automatically send an email. Only drafts can be edited.

Receive a delivery

Open an ordered or partially received purchase. Record the quantities actually delivered and their actual unit costs. You cannot receive more than the remaining quantity. Confirm once; the receipt updates stock, movement history and weighted-average cost.

Partial deliveries leave the remainder open. Cancelling the remainder does not reverse stock already received. A supplier with an active purchase cannot be archived.

Access and renewal

After location expiry, new drafts and marking drafts ordered are blocked. Previously ordered purchases can still be received or cancelled. See renewal and access and inventory.